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Microsoft Bookings: Quick Guide to Adding Your Business Info

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Conquer Your Scheduling Chaos with Microsoft Bookings!

Ever feel like managing appointments is eating up your valuable time? Microsoft Bookings is here to rescue your business from the scheduling abyss! This handy tool can seriously streamline how you handle bookings, freeing you up to focus on what really matters – growing your business. Let’s dive into how to set up your business info in Microsoft Bookings and get this show on the road!

Microsoft Bookings
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Setting the Stage: Your Bookings Business Page

Your Bookings Business Information page is like your storefront window – it’s what your customers see when they book appointments. It also populates the messages and reminders Bookings sends out, so make it count! This is where you’ll share all the essential details about your business, making it easy for customers to connect with you.

Microsoft Bookings Business Page
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Step-by-Step: Entering Your Business Info

Ready to get started? Here’s how to input your business information:

  1. Fire up Office 365: Open your Office 365 portal and click on the app launcher. Select Bookings from the app list.

  2. Navigate to Business Information: In the Bookings navigation pane, click on “Business information.”

  3. Fill in the Basics: Enter your business name, address, and phone number. Make sure this information is accurate and up-to-date!

  4. Customer Reply Email: Under “Send customer replies to,” enter the email address where you want to receive customer responses. This is crucial for managing communication and keeping things organized.

  5. Display Name for Email: Give your email a friendly name under “Display name for email address.” This is what customers will see, so something like “Your Business Name Support” is more welcoming than a plain email address.

  6. Link to Your Website: In the “Website URL” field, enter the URL of your business’s home page. This allows customers to easily learn more about you.

  7. Save Your Progress: Hit the “Save” button. Don’t skip this step!

  8. Add Your Logo: Upload your company logo to personalize your Bookings page and reinforce your brand identity.

Business Information
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Setting Your Business Hours Like a Pro

By default, Bookings sets your business hours to 8 a.m. to 5 p.m., Monday to Friday, in 15-minute increments. But you’re in control! Here’s how to customize your availability:

  1. Head Back to Business Information: Go to the “Business information” page.

  2. Customize Your Hours: Under “Business hours,” use the dropdowns to set your start and end times for each day. Click the “+” symbol to add multiple time blocks for days with varying hours.

Blocking Out Time: Because You Need a Break Too!

Need to block out some time for lunch, meetings, or just a breather? Bookings makes it simple:

  1. Business Information Page: Navigate to the “Business information” page.

  2. Example: Blocking Thursday Afternoon: Let’s say you want to block off Thursday afternoon. Under “Business hours,” select a start and end time for the morning (e.g., 8:00 a.m. to 1:00 p.m.).

  3. Add Another Time Block: Click “+” to create a new row for Thursday.

  4. Set the Afternoon Hours: In the new row, select your afternoon start and end times (e.g., 2:30 p.m. to 6:00 p.m.).

  5. Save Changes: Click “Save” to lock in your changes.

Now, when customers visit your booking page, they’ll see your updated availability, ensuring they can only book appointments during your designated hours.

Example Scenario: Handling Lunch Breaks

Imagine you want a lunch break from 1 p.m. to 2 p.m. every day. Simply set your morning hours (e.g., 8 a.m. to 1 p.m.), add a new time block, and set your afternoon hours (e.g., 2 p.m. to 5 p.m.). Easy peasy!

Ready to Get Started?

Microsoft Bookings is a powerful tool that can transform how you manage appointments and free up your time. We’ve covered the basics of setting up your business information and customizing your availability. Now it’s time to take action! Head over to microsoft.com and start exploring the possibilities of Microsoft Bookings.

We’d love to hear your thoughts! Share your experiences with Microsoft Bookings in the comments below, or ask any questions you might have. Happy scheduling!

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